Free agency calculator · No signup

Will this project be profitable at your fee?

Check the cost behind the quote. Enter delivery effort, internal costs and the client fee to see your estimated profit and the fee implied by your target margin.

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Private by design. Your inputs and comparisons stay in this tab.

How to use the agency project profitability calculator

Subtract internal delivery costs, contractors, other direct costs and allocated overhead from the client fee. Divide that profit by the fee to find the margin. The result reflects only the costs you enter, not necessarily your company’s net profit.

Make the assumptions yours

A clearer decision
starts with your numbers.

The starting values are an example, not industry benchmarks. Use a consistent currency and cost basis.

Use fees excluding separately collected sales tax or VAT. Include pass-through amounts in both fees and costs, or exclude them from both.

Project costs

Client fee

Contractor costs

Other direct costs

Allocated overhead

Enter zero if overhead is already included in your hourly costs.

Delivery roles 1

Role name

Use a role or responsibility, such as design or development.

Delivery hours

Total hours for this role in the scenario.

Internal hourly cost

Cost to your agency, including employer costs where applicable. This is not your client rate.

Delivery roles 2

Role name

Use a role or responsibility, such as design or development.

Delivery hours

Total hours for this role in the scenario.

Internal hourly cost

Cost to your agency, including employer costs where applicable. This is not your client rate.

Up to 50 roles. Each row is assessed separately.

Your target

Target margin (%)

Use a percentage below 100. Margin is profit divided by revenue, not a markup on cost.

Display currency

Formatting only. No currency conversion or exchange-rate lookup. Hours are unchanged.

Nothing hidden in the math

How the calculation works

Calculations use unrounded values. Results are rounded for display only.

Delivery cost

Sum of hours × internal hourly cost

Include employer costs in your hourly cost where applicable. Keep agency overhead separate, or enter zero overhead if it is already included.

Project profit

Client fee − total included cost

Use fees excluding separately collected sales tax or VAT. Exclude pass-through amounts unless their corresponding costs are included consistently.

Margin and target fee

Margin = profit ÷ fee × 100; target fee = cost ÷ (1 − target margin ÷ 100)

Margin divides profit by revenue. Markup divides profit by cost. They are different percentages.

Revenue per hour

Client fee ÷ entered delivery hours

This is revenue per entered hour, not take-home pay. It is unavailable when no internal hours are entered.

Before you decide

Common questions

Is this the same as company net profit?

No. It includes only the costs entered for this project. Tax, financing, uncollected fees and omitted costs can change the outcome.

Can a project show a loss?

Yes. A fee below included cost produces a negative profit and margin. With a zero fee, profit is still calculated but margin is unavailable.

What should I change after delivery starts?

Compare estimated effort with actual time and expenses, then recalculate. The public calculator does not import records or create a financial report inside ClientCee.

One decision leads to the next

Keep your planning connected.

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Prepared by ClientCee. Details checked 21 October 2026. Examples are illustrative.

Put it into practice

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